Program Assistant

Job Description

Position: Program Assistant

Employer: Mindbridge

Location: Hybrid (Online, periodically in person as needed)

The Healing Racial Trauma Initiative (HRTI) works to increase access to multicultural and racial trauma-informed mental health programming and resources for Black, Indigenous, and People of Color (BIPOC). By centering Afrocentric and Indigenous worldviews at the heart of patient care, HRTI seeks to alleviate cultural barriers to mental health care and provide direct access to therapeutic practices and resources that are intentionally designed to mitigate racial trauma.

The Program Assistant of HRTI is a key member of the team responsible for assisting the advancement of operations in the HRTI department. We strongly encourage you to apply if you are from a marginalized or underrepresented group. Mindbridge also considers the lived experience of candidates in addition to our requirements: some candidates may see a long list of job requirements and feel discouraged because they don’t match every single bullet point – we would love for you to apply anyway if you believe this is a role that you’ll be well suited for.

Core Responsibilities: 

  • Providing comprehensive administrative support to HRTI, including ensuring prompt and professional responses to emails, messages, and communication from team members

  • Creating, proofreading, and updating documents such as grant checklists, project proposals, surveys, webpage development, and contracts

  • Developing original content for HRTI blog posts 

  • Manage project timelines, milestones, and deadlines using management tools such as Asana to ensure all tasks are tracked and completed on time

  • Regularly review and update project schedules to accommodate changes and ensure alignment with program objectives

  • Support grant development and process 

  • Scheduling and coordinating logistics for meetings, trainings, and travel

  • Keeping an operational overview of online resources such as files in Google Docs, Dropbox, Canva, Menti, and Qualtrics

  • Attending meetings and taking minutes

  • Assisting in the planning and implementing of HRTI programming 

  • Providing insight, support, and guidance to HTRI

  • Work independently and with the team to meet the goals of HRTI   

 

Knowledge, Skills, and Abilities:

  • Excellent written and verbal communication skills - grant or professional writing experience is a plus but not required -

  • While most work will be remote in nature, the Program Assistant will be expected to attend some in person meetings in the Cumberland County area, and at times expected to attend some in-person meetings throughout the State of Maine

  • Familiarity with Google Office Suite and/or Microsoft Office Suite, including document, spreadsheet, and slide creation/editing. The Program Assistant must be able to competently use Google Calendar to schedule and track meetings

  • Must be self-motivated, organized, detail-oriented, and able to prioritize. Most work will be conducted virtually, which means that our Program Assistant will need to be able to self-direct their work.

  • Previous experience working with social justice, human rights, non-profit, or other related areas or organizations are useful but not required

  • Mindbridge will train our Program Assistant on human rights and neuropsychology considerations.


Hours per week: Part-Time, approximately 5-10 hours per week regularly, with the possibility of upwards of 15 hours per week

Compensation: $25/Hourly

Additional information about the work:

Mindbridge is working to offer healthcare and mental health services to all Mindbridge employees. 


How to Apply: Interested candidates can submit their resume and cover letter to admin@mindbridgecenter.org with the subject line: Program Assistant Application. Feel free to include any samples of work you’d like us to take a look at when reviewing your application.